Guidelines

Guidelines for oral presentations

Oral presentations will be grouped in sessions scheduled in specific lecture rooms, and will be listed in the programme together with the starting and ending times for each presentation, including time for discussion and changeover. The oral presentation sessions will be scheduled in time blocks. Please note that the total time available for your oral presentation includes 3 minutes for questions and discussion, e.g. a 15-minute talk should be 12 minutes of actual presentation and 3 minutes of discussion. Please be advised that any presentations exceeding the time limit will be ended by the moderators in the interest of fairness to other presenters. Your presentation must be formatted in a 4:3 aspect ratio.

The oral presentations will not be centrally organised. Therefore, presenters are kindly asked to upload their presentations directly to the presentation notebook in the respective lecture room no later than 30 minutes before the actual time block including the respective session begins. A lecture room assistant will be available to help you with any issues.

One copy of your presentation should be labelled with the following information:

  • Parallel session number
  • Oral or poster presentation
  • Temporal order of presentation according to programme
  • Name of the author
  • Date of presentation

Example: third oral presentation by M. Miller on 24 September in Session 2 -> TP2-O-03-Miller-20190924.ppt

Lecture room equipment

Lecture room software

  • Projector
  • Notebook for uploading presentations (USB flash drive)
  • Presenter to switch slides incl. laser pointer
  • Please note: in the lecture room PH Plenary Hall ('Großer Saal') (Topic 5) in Umweltforum the presentation format is 4:3 in all other rooms it is 16:9 (Topic 1, Topic 2, Topic 3, Topic 4 and Topic 6).
  • Windows 7
  • MS Office 2010 (PowerPoint, Word)
  • OpenOffice 4.0
  • OpenOffice 4.0
  • Adobe Reader 11.1
  • Windows Media Player 12.0

Guidelines for poster presentations

Poster presentations will be organised in poster sessions, and poster sessions belonging to the same overall topic will be clustered into groups. Each session is scheduled on a specific day with a specific time. In this regard, each session has both a “display time” (the actual time the poster is displayed) and an “authors in attendance time” (the actual time for the poster presentation).

Poster boards

Poster boards must be in portrait format. The poster dimensions should correspond to the portrait DIN A0 format (1189 mm high x 841 mm wide).

All the material necessary for attaching the poster to the poster board will be available at the facility desks in the respective poster area. In addition, there will be assistants to help authors with putting up or taking down their posters.

The number of each poster paper, and of its corresponding poster board and place, will be listed in the appropriate session programme.


Display time

The general display time is during the specified poster session time. Authors are kindly asked to put up their posters as early as possible on the day their specific poster session is scheduled for. After the display times, the remaining posters will be taken down by the conference staff.

Authors in attendance time

The authors in attendance time is the time when the respective authors of a poster session must be available at their display for presentation. The authors in attendance time for each poster session will be listed in the programme.